Assistant to the Director Job Description

We’re hiring! We’re looking for a part-time Assistant to the Executive Director to support a variety of Chamber initiatives, from events to member communications. This 15-hour-per-week role offers a mix of remote work with some in-person events. If you’re organized, tech-savvy, and love engaging with the local business community, this could be a perfect fit!

Position Overview: The Assistant to the Executive Director provides support for chamber initiatives including financial management, events, membership, communications and general office support. This position is 15 hours per week, days and times to be mutually agreed upon.

The Assistant Director provides support to the Executive Director for Chamber initiatives including membership, marketing, communications, event preparation, invoicing, confidential matters, and general administrative support. This position is primarily work from home with occasional in-person meetings and events.

This position is paid hourly and is scheduled for 15 hours. Support at some early evening, early morning, and occasional weekend events will be required.

Responsibilities may include but not limited to the following:

Requirements:

Professional administrative experience, highly organized, good follow through
Polished and self-motivated individual who is an ambassador of the Chamber
Experience working in an office/professional environment
Collaborative and energetic
Ability to simultaneously juggle multiple tasks
Extremely organized with a keen attention to detail
Ability to work autonomously with minimal supervision
The candidate must be friendly and socially confident as this position interfaces with the Chamber membership and with the general public
Comfortable with following up on billing matters, receivables, etc.
Experience with:
- Microsoft Suite (Word, Excel, PowerPoint)
- Google Suite (Docs, Drive)
- Quickbooks
- Constant Contact
- Canva
- Social Media (Facebook, Instagram, and LinkedIn)
- Proficiency with WordPress is a plus.
Must have a valid driver’s license.
Must have access to a vehicle to occasionally transport supplies to events, make deliver items to members, etc.
Must have own laptop, printer, and access to good wifi.
Must be able to lift 20 lbs

Responsibilities include but not limited to:

Financial Management Support:

Maintain QuickBooks accounting files, reflecting new members
Generate member invoices monthly
Process bill payments
Make bank deposits

Events:

The Assistant to the Executive Director provides support in the planning, implementation and follow-up for all Chamber events, including board meetings, networking events, and any other Chamber events as directed by the Chamber Board and Executive Director.

Specifically, the Assistant to the Director will:

Prepare and help with the distribution of materials
Assist with the promotion of the event via Social Media
Assist with event set up/tear down
Assist with any required post-event follow-up
Take photos and post and tag on social media in a timely fashion
Handle event and program signage, including designing signs, banners, posters, etc.

Membership:

Assist with recruiting and retaining members by answering questions, responding to members’ questions and providing excellent customer service
Maintain membership materials, including the on-line Membership Directory
Prepare new member packages

Communications:

Communicate Chamber events, news, and Member news using Facebook, LinkedIn, and Instagram
Prepare member email blasts in Constant Contact
Engage with business owners and the public on the Chamber’s social media platforms
Assist Executive Director with content and presentation of e-newsletter
Assist with updating and maintaining chamber website to reflect new events and news

Office Support: